Departments

County Clerk

Robert L. Christman

County Clerk

Robert L. Christman
County Clerk

Ryan M. Keib
Deputy County Clerk

Jessica L. Lynch
Deputy County Clerk II

P.O. Box 242
7 Court Street Rm 18
Belmont, New York 14813

Regular Hours
8:30 am – 4:00 pm
Open during lunch hour

Phone: (585) 268-9270
Fax: (585) 268-5881

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Allegany County Clerk’s Office Mission Statement

The County Clerk is responsible for the receipting, indexing, storage and retrieval of documents, including legal records pertaining to ownership of real property and all court records, except criminal records, for Supreme Court and County Court. The County Clerk’s Office is also responsible for the collection of revenue for these services, which are provided to several levels of government.


*ELECTRONIC RECORDING (“E-RECORDING”)*

Beginning October 3, 2022, the Allegany County Clerk is accepting E-Recorded documents! Real property documents may be submitted through our two E-Recording vendors: CSC Recording and/or Simplifile. Click below to start E-Recording today!

IMPORTANT INFORMATION

ALLEGANY COUNTY DMV WEBPAGE: Click HERE.

COUNTY TAX SALE: Click HERE for information regarding the County tax sale. If you wish to search the County Clerk records for liens on a property, you may search in-person at the County Clerk’s office or online HERE. (Please note: not all County Clerk records are available on the online search service.) The County Clerk’s Office does NOT give legal advice.

DEED COPY SCAM: Deeds are public records and copies can be obtained at the County Clerk’s Office for a fee in the $1.30 to $5.00 range. It has been brought to our attention that SCAM letters are circulating asking for $80.00 to $100.00 to obtain copies – this will NEVER be the case! If you receive a letter and are unsure, please contact the County Clerk’s Office at (585) 268-9270.

FORMS OF PAYMENT: Fees collected by the County Clerk’s Office may be paid by Cash, Check or Money Order only. No credit/debit cards accepted at this time. All payments made payable to Allegany County Clerk.

FRAUD ALERT: If you would like to sign up to receive an e-mail when documents are recorded under your name, please click HERE.

New Yorkers who believe they are a victim of deed theft are encouraged to contact the Office of the Attorney General (OAG) by calling 1 (800) 771-7755, e-mailing deedtheft@ag.ny.gov, or filing a confidential complaint online HERE.

The Homeowner Protection Program (HOPP), a network of housing counselors and legal services providers throughout New York supported by OAG, offers free housing counseling and legal assistance statewide. Homeowners can contact HOPP online HERE or call 1 (855) 466-3456 to get help.

PASSPORTS: Beginning August 28, 2023, appointments will be required for passport applications in our office. Walk-ins may still be accepted, but you are not guaranteed to be seen without an appointment. To book an appointment, visit alleganycountyclerk.setmore.com or call (585) 268-9270.

TO CUSTOMERS WHO RECORD DOCUMENTS IN OUR OFFICE: All documents presented for recording in our office must be accompanied with an adequately-sized, self-addressed, stamped envelope (“SASE”). This department will no longer provide envelopes or accept the expense incurred to return recorded documents to you; therefore it is imperative that you take action to ensure that your original, important documents will be returned to you.

Legal Assis


NOTARY PUBLIC

Beginning June 30, 2023, ALL notary public applications and renewals are processed exclusively online by the NYS Department of State. County Clerks no longer process notary public transactions.

  • To view our Instructional Guide, please click HERE
  • For help or assistance, please contact the NYS Department of State by email at notary@dos.ny.gov or by phone at (518) 474-4429. Email is preferred; response is typically received within 2 business days.
  • For additional information, visit the Department of State website HERE

Legal Assistance

THE COUNTY CLERK’S OFFICE DOES NOT GIVE LEGAL ADVICE. We suggest that you consult an attorney for assistance.

Below are some helpful links to find legal help in your area:


Office Closed on the Following Dates:

  • January 1, 2024: New Year’s Day
  • January 15, 2024: Martin Luther King Day
  • February 12, 2024: Lincoln’s Birthday (Closed to the Public)
  • February 19, 2024: President’s Day
  • April 8, 2024: County Offices closed from 12:00 PM to 6:00 PM for the Solar Eclipse
  • May 27, 2024: Memorial Day
  • June 19, 2024: Juneteenth
  • July 4, 2024: Independence Day
  • September 2, 2024: Labor Day
  • October 14, 2024: Columbus Day
  • November 5, 2024: Election Day (Closed to the Public)
  • November 11, 2024: Veterans Day
  • November 28, 2024: Thanksgiving
  • November 29, 2024: Day after Thanksgiving
  • December 24, 2024: Christmas Eve
  • December 25, 2024: Christmas

Website updated 4/12/2024