County Clerk

How to Apply for a Passport

Applications and photo services are available in our office. Please bring the necessary documents with you to your appointment (see below for more information).

Click HERE for a chart of 2024 passport fees.

***PASSPORT APPLICATIONS BY APPOINTMENT***

TO BOOK AN APPOINTMENT, CLICK THE LINK HERE: alleganycountyclerk.setmore.com. You may also book appointments by calling (585) 268-9270.

Beginning August 28, 2023, appointments will be required for passport applications in our office. Walk-ins may still be accepted, but you are not guaranteed to be seen without an appointment.

***PLEASE NOTE: If you are filling out a passport application online and are asked to pay an application fee, it is a SCAM. You should never be asked for credit card information in regards to filling out a passport application form. Official application fees are paid in-person at the application acceptance facility (or by check for a renewal application, payable directly to the “U.S. Department of State”). Official fillable online passport application forms are found at travel.state.gov.***

Processing Times

Effective September 28, 2020, Passport Services will resume processing times for routine and expedited services. The processing times are as follows (including mailing):

  • ROUTINE SERVICE: 6 to 8 weeks
  • EXPEDITED SERVICE: 2 to 3 weeks

It may take up to 4 weeks from the day you apply until your application shows as “In Process” online. To enroll in email updates about your application status, click HERE.

Applicants with immediate travel need to contact the National Passport Information Center (NPIC) at 1-877-487-2778.

Please visit the Department of State website HERE for the latest information.

Average Requirements for a U.S. Passport

Adults (Persons 16 years of age and older) 10 year passport

  • Birth Certificate with a raised seal or naturalization papers or old passport (a new passport will be needed if your previous passport is 15 years past the issue date or if you were under 16 years old when it was issued).
  • One colored picture (2 inches by 2 inches) with a white or off white background.
  • Valid driver’s license (not expired and cannot be temporary or out-of-state learner’s permit).

Check, cash or money order for $165.00 plus $10.00 for photo if needed. Credit/Debit cards not accepted.

PLEASE NOTE: Passport fees increased on December 27, 2021.

Children (Persons 15 years of age and under) 5 year passport

Please see the new rules for applying for children’s passports. In most circumstances, both parents must appear and sign the application form in front of agent for each child, 15 years old or younger.

  • Birth Certificate with a raised seal or naturalization papers.
  • Birth certificate must state both parents names.
  • One colored picture (2 inches by 2 inches) with a white or off white background.
  • Valid driver’s license of both parents or guardians accompanying the child.

Check, cash or money order for $135.00 plus $10.00 for photo if needed. Credit/Debit cards not accepted.

U.S. Birth Certificate Instructions

A birth certificate is primary evidence of United States citizenship for an applicant born in the United States. To be acceptable, a birth certificate must show the following:

  • Name of the child (including given name)
  • Date of birth
  • Place of birth
  • File date (should be within one year of the date of birth- if not within one year additional evidence needed)
  • Authorized seal of the registrar’s office (seal may be raised, embossed, impressed or multicolored)
  • Full name of applicants parents

Birth certificates presented must contain the characteristics listed above.

Secondary Evidence of Citizenship

  • Hospital Certificates
  • Baptismal Certificates
  • Notification of Birth
  • U.S. Census Records
  • Medical Records
  • Elementary school transcripts
  • Insurance Records
  • Family Bible Records

If circumstances are beyond these basic requirements call our office at (585) 268-9270 or visit the US Department of State Passport Services and Information web page HERE.

Helpful Links

For more information on passports, please visit the U.S. Department of State website. Click here.

Should you pay extra to expedite processing of your passport from the U.S. Department of State? Click here.

To check on the status of your submitted passport application, click here.